Institutional Policies
The Institutional Catalog is published annually for informational purposes only and is a useful guide to NMHC programs, requirements, policies, and student services. The information contained in the Institutional Catalog is current at the time of publication and may be updated during a student enrollment period as programs, courses, and requirements change. NMHC reserves the right to change programs, courses and requirements; amend or revoke rules, regulations, policies, procedures, or fees by appropriate action of faculty, administration, and relevant regulating agencies.
The following policies are contained in the Institutional Catalog and also published by the institution here:
Physical or Financial Hardship Withdrawal Policy
Consistent with the Illinois Student Debt Assistance Act, this policy establishes processes and procedures to assist students who face severe financial or physical hardship. This policy intends to limit student debt when the physical or financial hardship requires the student to withdraw from the Northwestern Memorial HealthCare Clinical Schools and Programs for one of the following reasons after the 100% tuition refund deadline has passed:
Students whose withdrawal is due to one of the above reasons, who separates with a past due balance consisting of tuition and fees, and who did not receive final grades for the term of the withdrawal will be eligible to appeal their tuition and fee balance incurred. Students withdrawing from the institution due to physical and/or financial hardship should consult with the NM Clinical Schools Manager to review their individual circumstances. Students will be required to provide documentation that supports the reason for the withdrawal. Documentation may include but is not limited to a doctor’s note, medical records, and death certificates. Eligible students will be contacted by the Registrar within 45 days of their withdrawal via email for further assistance. Students who have further questions regarding the Physical or Financial Hardship Withdrawal policy should contact the NM Clinical Schools Manager. Students enrolled through university affiliations should follow the withdrawal policies of their home institution.
Obtaining a Transcript or Certificate Withheld Because of Financial Hold
Consistent with the Illinois Debt Assistance Act, this policy establishes processes and procedures for providing a transcript or certificate when there is a Financial Hold on a student’s account. A student who does not pay their student account balance by the due date will have a Financial Hold placed on their student account when the balance is greater or equal to $500. Balances less than $500 will be subject to a Financial Hold Once a student is no longer continuously enrolled. Financial holds restrict a student’s eligibility to:
For students who have a Financial Hold on their student account, NMHC will release an Official Transcript, in accordance with this policy, upon request by the student to:
A certificate is released when the student’s account is paid in full and all Financial Holds released.
Definitions:
Official Transcript: a certified record of student academic progress throughout a course of study containing full enrollment history including but not limited to all courses enrolled, grades earned and degrees and awards conferred. Official transcripts may come in paper or electronic form. Paper official transcripts are in a sealed envelope, the registrar’s signature, and is marked as “official”. Electronic official transcripts are sent via a secure exchange process and contain a digital signature.
Unofficial Transcript: a record of student academic progress throughout a course of study containing full enrollment history including but not limited to all courses attempted, grades earned and degrees and awards conferred. Unofficial transcripts contain no embossed seals, nor signature of the registrar. This record is marked “unofficial”.
Certificate: a document awarded by the institution to demonstrate the student has successfully completed a course of study.
Financial Hold: a hold placed on a student’s account when their balance is greater or equal to $500 and 30 calendar days past due.
Continuous Enrollment: enrollment at NMHC for consecutive terms.
Registration Holds
Students with significant unpaid balances are encouraged to contact the Registrar to establish a payment plan. Currently enrolled non-affiliated students will be allowed to register for the next term when their outstanding balance for the current and previous academic terms is less than $500. Students who register for classes through affiliated universities are subject to the registration policies of their home institution.
Readmission
The institutional catalog and student handbook identify various instances in which students are subject to corrective action up to and including program dismissal. In certain instances, dismissed or withdrawn students have the opportunity to apply for readmission. Students who are eligible for readmission are required to re-apply to the program and will be evaluated using the program’s standard admissions procedures.
Procedure:
Students who voluntarily withdraw from the program or are withdrawn for academic reasons, including failure to maintain Satisfactory Academic Progress (SAP), must follow the procedure below for consideration for reenrollment. Students withdrawn for disciplinary reasons will not be considered eligible for future program participation in any way. Students with outstanding payments will not be considered for readmission until financial obligations are resolved.
Students who are eligible to apply for readmission shall follow the procedure outlined below:
Students who are readmitted into the program are required to pay additional tuition and must complete the curriculum that is operational at the time of their readmission. This will require that the student repeat previous coursework. A student may be readmitted to NMHC no more than one time.
Physical or Financial Hardship Withdrawal Policy
Consistent with the Illinois Student Debt Assistance Act, this policy establishes processes and procedures to assist students who face severe financial or physical hardship. This policy intends to limit student debt when the physical or financial hardship requires the student to withdraw from the Northwestern Memorial HealthCare Clinical Schools and Programs for one of the following reasons after the 100% tuition refund deadline has passed:
- Serious injury or illness of the student;
- Chronic illness of the student;
- A medical issue of a family member (spouse or partner, child, parent or guardian, grandparent or sibling) in which the student assumes the role of part-time or full-time caretaker of that family member;
- A mental health condition of the student;
- A sudden or consistent lack of transportation that prohibits student presence in class;
- A significant, non-elective cost of living increase for the student.
Students whose withdrawal is due to one of the above reasons, who separates with a past due balance consisting of tuition and fees, and who did not receive final grades for the term of the withdrawal will be eligible to appeal their tuition and fee balance incurred. Students withdrawing from the institution due to physical and/or financial hardship should consult with the NM Clinical Schools Manager to review their individual circumstances. Students will be required to provide documentation that supports the reason for the withdrawal. Documentation may include but is not limited to a doctor’s note, medical records, and death certificates. Eligible students will be contacted by the Registrar within 45 days of their withdrawal via email for further assistance. Students who have further questions regarding the Physical or Financial Hardship Withdrawal policy should contact the NM Clinical Schools Manager. Students enrolled through university affiliations should follow the withdrawal policies of their home institution.
Obtaining a Transcript or Certificate Withheld Because of Financial Hold
Consistent with the Illinois Debt Assistance Act, this policy establishes processes and procedures for providing a transcript or certificate when there is a Financial Hold on a student’s account. A student who does not pay their student account balance by the due date will have a Financial Hold placed on their student account when the balance is greater or equal to $500. Balances less than $500 will be subject to a Financial Hold Once a student is no longer continuously enrolled. Financial holds restrict a student’s eligibility to:
- Enroll in current or future terms;
- Receive an official transcript;
- Receive a certificate;
- Other items as determined by the institution
For students who have a Financial Hold on their student account, NMHC will release an Official Transcript, in accordance with this policy, upon request by the student to:
- Complete a job application
- Join the U.S. Armed Forces or Illinois National Guard;
- Transfer from one institution of higher education to another;
- Apply for State, federal, or institutional financial aid;
- Pursue other postsecondary opportunities
- Reason for the student’s request for an official transcript, including supporting documentation;
- To whom the official transcript will be sent (name, address, phone, email);
- Student’s current contact information (phone, address, email);
- Student’s acknowledgement of the balance owed to NMHC;
- Pay any applicable transcript fee;
- Student’s commitment to create a payment plan
A certificate is released when the student’s account is paid in full and all Financial Holds released.
Definitions:
Official Transcript: a certified record of student academic progress throughout a course of study containing full enrollment history including but not limited to all courses enrolled, grades earned and degrees and awards conferred. Official transcripts may come in paper or electronic form. Paper official transcripts are in a sealed envelope, the registrar’s signature, and is marked as “official”. Electronic official transcripts are sent via a secure exchange process and contain a digital signature.
Unofficial Transcript: a record of student academic progress throughout a course of study containing full enrollment history including but not limited to all courses attempted, grades earned and degrees and awards conferred. Unofficial transcripts contain no embossed seals, nor signature of the registrar. This record is marked “unofficial”.
Certificate: a document awarded by the institution to demonstrate the student has successfully completed a course of study.
Financial Hold: a hold placed on a student’s account when their balance is greater or equal to $500 and 30 calendar days past due.
Continuous Enrollment: enrollment at NMHC for consecutive terms.
Registration Holds
Students with significant unpaid balances are encouraged to contact the Registrar to establish a payment plan. Currently enrolled non-affiliated students will be allowed to register for the next term when their outstanding balance for the current and previous academic terms is less than $500. Students who register for classes through affiliated universities are subject to the registration policies of their home institution.
Readmission
The institutional catalog and student handbook identify various instances in which students are subject to corrective action up to and including program dismissal. In certain instances, dismissed or withdrawn students have the opportunity to apply for readmission. Students who are eligible for readmission are required to re-apply to the program and will be evaluated using the program’s standard admissions procedures.
Procedure:
Students who voluntarily withdraw from the program or are withdrawn for academic reasons, including failure to maintain Satisfactory Academic Progress (SAP), must follow the procedure below for consideration for reenrollment. Students withdrawn for disciplinary reasons will not be considered eligible for future program participation in any way. Students with outstanding payments will not be considered for readmission until financial obligations are resolved.
Students who are eligible to apply for readmission shall follow the procedure outlined below:
- Dismissed or withdrawn students wishing to be considered for readmission must petition the admissions committee, in writing, and complete a program application for the following academic year.
- The petition should include the reasons the individual should be granted consideration for reenrollment and must be sent to the Program Director no later than the application deadline for the following academic year. The petition should also include strategies for probable success, what factors contributed to dismissal, intentions to maintain acceptable standing, and any additional indication of personal growth.
- Upon receipt of the completed application and petition, the Program Director will gather with the admissions committee to consider the student’s petition for approval.
- If the petition is approved, the dismissed student will be evaluated based upon the same admissions standards as new applicants, also considering academic, clinical, and behavioral performance prior to the dismissal.
- The Program Director will inform the student in writing of the interview panel’s decision at the time final selection of applicants occurs.
- The decision of the interview panel will be binding.
- A previously dismissed student will only be admitted if space permits and relative to their ranking in comparison to new program applicants. No guarantee of readmission will be made.
Students who are readmitted into the program are required to pay additional tuition and must complete the curriculum that is operational at the time of their readmission. This will require that the student repeat previous coursework. A student may be readmitted to NMHC no more than one time.